Posted: 10/7/25
Location: The Dalles
Application deadline: October 14, 2025

Job Type: Full-Time, In Office

Wage Range: $22.00-$25.47 per hour (DOE)

Position Summary
The Office Assistant plays a critical role in supporting the daily operations of Port of The Dalles. This position performs a wide range of administrative, clerical, and organizational functions that contribute to the efficiency and effectiveness of the Port. The ideal candidate is detail-oriented, responsive, and comfortable working in a dynamic public-facing environment. This role has the potential to grow into additional responsibilities.

Key Responsibilities

• Provide administrative and clerical support to Port Staff.
• Coordinate scheduling, maintain calendars, and organize meetings.
• Draft, proofread, and finalize memos, reports, presentations, and official correspondence.
• Respond to public inquiries (in person, by phone, and by email) in a professional and timely manner.
• Assist with preparation and posting of agendas, meeting packets, and minutes in accordance with Oregon Public Meetings Laws (ORS 192).
• Maintain organized filing systems and support records management per retention schedules for both digital and physical files.
• Coordinate logistics for Port Commission meetings and community events.
• Assist with communications and outreach including website updates.
• Special projects, like modernizing analog digital filing systems.
• Uphold confidentiality and compliance with public records laws and internal policies.

Minimum Qualifications

• High school diploma or GED required. Associate or bachelor’s degree in public administration, business, or a related field preferred – or equivalent combination of education and hands-on experience
• Proven experience in operations, office management, or administrative leadership in a small to mid-size office; experience in a government or public-sector setting is strongly preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with meeting platforms (e.g., Zoom, Microsoft Teams). 
• Excellent written and verbal communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks with shifting priorities.
•  Experience working with the public and maintaining a high level of professionalism and customer service.
• Comfortable working independently

You’re a great fit if you are:

• Detail-oriented: You catch the little things that others might miss and take pride in accuracy.
• Steady under pressure: Chaos? Fast pace? You don’t just handle it — you thrive on it.
• Warm communicator: You’re clear, approachable, and diplomatic while holding healthy boundaries.
• One step ahead: You spot what’s coming before it even lands on the radar.
• Quality-minded: You like doing things right the first time and value structure.
• Team player: You build trust easily and keep relationships positive across all levels. 
• You want to make a difference in your community.

Compensation & Benefits

• Wage Range: $22.00-$25.47 (depending on experience and qualifications)
• Health Insurance: Medical, dental, vision, and prescription coverage
• Retirement: Participation in Oregon Public Employees Retirement System (PERS)
• Paid Leave: Vacation, sick leave, holidays, and personal days
• Other Benefits:
• Life and disability insurance
• Training and professional development opportunities

Application Instructions
Submit your resume and a cover letter telling us about a time you successfully supported a team in a fast-paced environment by email to: admin@portofthedalles.gov

Application deadline: October 14, 2025